8.1 Preliminary results – election night

After the polling place closes at 7pm on polling day and all voters have left, the manager of every polling place will carry out the preliminary count of general election votes in the presence of scrutineers and polling place officials.

The ballot boxes are opened and the party votes and electorate votes are counted. The result is phoned in to the Returning Officer and it is then input into the Electoral Commission’s National Election Results System. Results are displayed in real time on www.electionresults.govt.nz and at the same time are fed to television and radio media. The Electoral Commission’s target is to have 50% of polling place results available by 10pm on election night and 100% of polling place results available by 11.30pm.

Referendum voting papers will not be counted in polling places on election night and referendum votes (other than advance votes) will not be part of the preliminary results released on election night. The referendum ballot boxes will be opened and checked for parliamentary papers, then sealed and returned to the Returning Officer to be counted during the Official Count. However, advance referendum votes will be counted and preliminary results reported on election night (see paragraph 8.2 below).

Special votes cast in polling places are also not opened and must wait for the Official Count.

8.2 Advance votes

Advance voting for the general election and referendum will start on 9 November 2011. Advance votes (other than advance special votes) may be counted from 2:00pm onwards on polling day at the Returning Officer’s headquarters if the Returning Officer can provide appropriate security.

The counts will be undertaken in separate secure areas. Officials and scrutineers in the secure area for the advance early count of general election votes must stay there until 7pm.

Scrutineers will not be appointed for the early count of advance referendum votes. A Justice of the Peace will observe the count.

The Electoral Commission’s target is to have advance vote results for the general election and referendum available by 8.30pm.

8.3 Official results for General Election and Referendum

The official results are compiled in the Returning Officer’s headquarters by following a logical and meticulous process which starts the day after polling day. Electoral rolls are scrutinised to identify voters who have voted more than once, and to compile a list of all people who have voted (the Master Roll). All parliamentary votes counted on election night are recounted and checked to ensure accuracy.

The Returning Officer checks the validity of all special vote declaration forms and the names of special voters against the electoral rolls and the list of late enrolments for the district. If the special voter is eligible to make a special vote and the voter’s name is found the vote will be counted. The party and referendum votes of enrolled voters who voted on the wrong voting papers are also included in the count.

If a name cannot be found, the declaration form is forwarded to the Registrar of Electors to check the voting qualification of the special voter. If the Registrar can confirm that the voter is enrolled in the electorate, the vote will be counted.

The official results process starts on 27 November 2011(the Sunday after polling day) but cannot be completed until after 6 December 2011 (the last legal day for receiving special votes from other electorates and Returning Officers overseas).

8.4 Declaration of official results

The Electoral Commission expects to publish the official results for the 2011 General Election and Referendum on 10 December 2011 (14 days after polling day) by notice in the Gazette. The results will also be available at www.electionsresults.govt.nz

8.5 Election of list candidates

The Electoral Commission determines which list candidates are elected using a statutory formula after the results of any electorate recounts have been declared and the writ has been returned to the Clerk of the House with the names of the successful electorate candidates endorsed on the back of the writ. The writ is the written notice from the Governor-General instructing the Electoral Commission to arrange for the conduct of a Parliamentary election.

The Electoral Commission publishes a notice in the Gazette to declare the election of list candidates.

The Electoral Commission expects to make this declaration on 15 December 2011 (19 days after polling day), subject to any recount applications (see Part 9).

8.6 Return of deposits

If a party wins 0.5% of the total party vote or an electorate seat, the Electoral Commission will refund the $1,000 deposit paid by the party secretary when lodging the party list. No refund can be made, however, until the party has filed its audited return of election expenses to the Electoral Commission.

If a candidate listed on the bulk nomination schedule wins 5% of the total electorate votes in the electorate concerned the $300 deposit paid is refundable. No refund can be made until all candidates on the schedule have furnished their returns of election expenses and donations to the Electoral Commission.